Tent Damage Policy

All scout leaders bringing their troops to summer camp should go over with their troop, both before camp and then again at camp, the importance to taking care of all the equipment they use at camp. Any group or unit using council equipment or property is responsible for the care of such equipment or property. Each group or unit will be responsible to have an adult check the condition of the equipment with a designated camp person upon arrival at the campsite and before departure at week’s end. Any damage occurred during the week should be reported to the camp office immediately. Each group or unit is responsible for the cost of repair or replacement should the equipment or property be damaged while it is in its care. Such cost being subject to the type and extent of damage as set forth and published by the camping committee. The scope of the damage will be decided by the camp director and camp ranger. If such damage requires the equipment to be replaced, the group may take what property they pay for. Make your scouts aware that they will damage a tent by spraying insect repellent in or on the tent or tarp fabric, which results in the canvas losing its water repellency.
 

Damage Guidelines

Damage to camp property will be classified into one of the three categories:

Accidental – Example: scout stumbled as he exits or enters the tent causing the tent to fall, tearing the fabric in the process;

Accidental, but due to irresponsible behavior – Example: scout is in or near his tent carving with a knife. The knife slips resulting in a cut in the canvas. This is considered irresponsible because the scout should not have an open knife in or that close to the tent. Also, boys wrestling or engaged in roughhousing will be considered in this category;

Malicious – Example: scout throws knife or other object into tent resulting in a cut in the canvas.

If the damage to the equipment is determined to be accidental, the camp will absorb the cost of repair or replacement. If the damage is repairable and is caused by either irresponsible behavior or malicious behavior, the responsible party or unit will be charged $25.00 for each occurrence of damage, not to exceed the depreciated value of the item. If the damage is not repairable and is caused by either irresponsible behavior or malicious behavior, the responsible party or unit will be charged for the property based on its depreciated value.

Repairs or replacement policy

Tent roofs and tarps: repairable damage is defined as any cut less than 1 ½ inch in length.

Tent side walls and flaps: damage in this area will be determined to be repairable or replaceable by the camp ranger or camp director, at their sole discretion.

All other damage will be classified as replaceable damage.

Value of property

Tents and tarps have a life expectancy of 10 years. Each will be marked with the date of purchase and will be depreciated over the 10-year life span. Older tents and tarps that have not been marked with the date of purchase will be governed by the conditional grade assigned it. Conditional grades will carry depreciation values of 3, 5, 7, and 8 years.

The Camp Director, at his sole discretion can make any deviation from these depreciation values.  Damage costs are due before the unit leaves camp.